Ordering parts for a job may sound like an easy enough task. But with the time delays between generating an estimate with the best possible rates, getting an approval, and finally receiving the part—it often feels like the process takes forever! Plus, with the recent shortages for parts, placing orders isn’t getting any easier.
However, there are solutions to this common dilemma. With the parts ordering system on AutoLeap, a leading automotive repair software, you can:
- Easily scan through multiple vendors and compare parts, leading to a 50% reduction in time spent on parts research by technicians.
- Add in the rates to an estimate within seconds, which enables a 60% reduction in time spent on estimate creation for your technicians.
- Save your cart until the customer approves using NexPart and PartsTech. Once you get the go-ahead to start the job, your parts are just a few clicks away!
- Reduce bottlenecks and unnecessary delays with every job by integrating an easy, simple-to-use software that your technicians can easily navigate through.
“The parts lookup is a time saver where I can see multiple vendors at once on a screen instead of flipping from page to page”. – Christopher S
So how can you effortlessly order auto repair parts using AutoLeap? Below, we walk through the five seamless steps.
Step 1: Integrate NexPart and PartsTech to your AutoLeap account
Once your representative from AutoLeap has completed your data migration and helped you set up your dashboard, simply go to “Settings” and navigate to “Parts Ordering” under the Integrations tab. Over here, you can sync your NexPart and PartsTech accounts to AutoLeap and start using our seamless inventory management system!
Simply click “Connect”, enter your credentials, and that’s it. You’re ready to start finding parts!
Note: To complete this step, you will have to create accounts for NexPart and PartsTech using your information. You can choose to only integrate one, however, we recommend setting both up to ensure you’re getting the best rates and quality for your parts!
Step 2: Begin working on your estimate
Head over to the “Estimates & Invoices” section and get started on filling out your customer’s information, along with the details of their car (such as the Year/Make/Model and VIN). Add in the services your customer requires and then head over to the “Parts Ordering” tab to get started on finding any missing equipment that isn’t already in your inventory!
Fun fact: instead of having to enter all the car’s details again when you redirect to NexPart or PartsTech,the car’s YMM will already be there! As long as NexPart has the VIN and PartsTech has the YMM information uploaded to AutoLeap, they’ll automatically pick up that information and save you the hassle of re-entering the data.
Step 3: Start finding the parts you need for the job
Once you’re on NexPart or PartsTech, you’ll be able to see parts from various vendors in your area with a detailed description and the rates available.
These integrations also have other handy filters and search options to make it even easier (Yup, it can get easier than this!) to order parts. NexParts allows you to search by an A-Z list, catalogs, job categories, and their own suggestions based on the vehicle. Lastly, you can also save any commonly used tools for jobs so you don’t need to go searching for them every time.
Simply add whatever parts you require to your cart, press save, and send it over to AutoLeap!
It’s important to note that at this point, you haven’t spent a cent—you’re simply sending over the information of the parts to your AutoLeap software so you can add it into your estimates.
Step 4: Send over the estimate and get the green light from your customer
Once you’re back on AutoLeap, head back over to the “Services” tab and add in the parts you’ve selected to have the calculations automatically add up! Send the estimate to your customer through email or SMS where they can easily approve or reject the estimate by providing a digital signature on the go.
Step 5: Place your order
Once your customer approves the estimate, you can head back over to the “Parts Ordering” tab to resync your parts and make sure nothing has gone out of stock! From there, go back to PartsTech or NexPart to find your cart with all available parts saved and simply check out to place your order.
Closing Thoughts
Just like that, in 5 easy steps you’ve managed to cross-check prices across multiple suppliers, add the required parts into the estimate, and order your parts! AutoLeap’s Parts Ordering feature helps minimize the risk of ordering overpriced parts.
Additionally, this feature helps you eliminate human error when searching for the right car parts for a customer order.
The best part of all—it saves time! Technicians no longer have to spend extra hours calling around for parts and comparing prices, only to find out it’s out of stock.
With a 50% reduction in time spent on parts research—you can now create more flexibility for your technicians to focus their time on billable hours instead (Leading to a direct increase in revenue!).
After integrating AutoLeap and using our Parts Ordering feature, Avalon M. had this to say: “Less time at the computer calling around for parts, getting prices and availability means more time getting my customers’ vehicles finished and back on the road, and getting myself paid.”
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