Let’s discuss how effective scheduling can transform your auto repair business and why it makes sense to have automotive repair shop software to help with it.
How can auto repair scheduling software help your business?
Scheduling software takes you into the digital age and drastically improves your shop’s daily operational efficiency. You might be wondering how. Well, think about it—how much of your time goes into booking appointments and shifting them around? The numbers really do add up!
Think of a world where you have all the information you need about your customers and their vehicles at your fingertips. With auto repair scheduling software, this can be a reality. Here are a few things you can do leveraging this technology:
- Organize your visits: Plan ahead and see what your appointment calendar looks like. You can avoid overbooking or underbooking your shop to maximize efficiency.
- Cater to more customers: Customers get appointment reminders before a job via text or email that they can RSVP to. We’ve all been there—had a busy day and forgotten about an important appointment. This way you can free up slots for walk-in customers as well and make money on what otherwise would’ve been wasted labor hours.
- Monitor tech productivity: You can also manage your technician’s productivity, ensuring no tech is overworked or sitting idle. Important metrics gathered through scheduling software give you granular details about which of your technicians is managing their time the most efficiently, allowing you to incentivize good work.Â
1. Build customer trust
The right software gives you a detailed overview of each customer order in front of you. You can communicate with customers effortlessly and keep them in the loop about their vehicle condition, appointments, and payments. This can go a long way in helping increase transparency and, in turn, build trust as you establish strong relationship with them. Doing so allows you to make the most of every car coming into the shop, and increase the average repair order size.
Building trust can be a game-changer for you and can lead to an increasingly loyal customer base. They can refer other potential customers to you, and this can lead to a greater average car count.
2. Cater better to customer needs
Addressing what a customer expects from your business can help you get better returns. Here are a few benefits to doing so:
- With a customer’s repair and inspection history available at a click of a button, you can check each order over time and notice trends that could affect how you approach a future order. A technician can look at this data and approach each customer differently.
- Moreover, the customer can sync up the appointment on their calendar, which they can check at any time. They can add notes, propose a new time, and respond to changes directly from the app.
Let’s say you have a customer who comes in complaining about sluggish acceleration. Your initial inspection reveals a worn-out and choked air filter. After replacement, the car works fine for a while. However, a later visit reveals that the car was still underperforming—indicating worn-out pressure and clutch plates.
Without the previous inspection report available at a glance, you wouldn’t have been able to order the parts needed prior to the visit. This risk only increases as the number of cars coming into your shop does.
3. Reduce no-shows
No-shows can throw off your schedule and are detrimental to business. This is a problem many auto repair shops face, however, by constantly communicating with your customers and sending them periodic reminders, you can make sure they’re aware of the appointment and can respond to any changes. Nothing catches you or your customers off guard.
By using AutoLeap shop management software, Volksmasters was able to decrease their no-shows from 40% to 10% in just one year. Not only that, but they were able to grow 42% in one year.Â
4. Increase your in-shop productivity
Scheduling software can help you see what each technician is working on at any given time. This has several key benefits:
- You can assign tasks in a way that prevents overworking any technician to improve productivity.
- It helps reduce accidents at the workplace. The last thing any shop owner wants is to have their employees injured because of fatigue that resulted in poor judgment while using heavy machinery.
- Since the details of each order are laid out before the task, you can arrange for any specialized tools, parts, or documents promptly to ensure no time is wasted on the day of the job. This is especially beneficial during the ongoing auto parts shortage.Â
5. Generate income all year round
By planning out your orders and customer appointments in advance, you can ensure a stable stream of revenue. This can help in planning out financials and could help offset the effects of the auto repair industry’s ‘slow season’ in the winters.Â
Conclusion
You can take advantage of the latest in auto shop scheduling software to ensure your processes run smoother than ever before. Book a demo now and you can see the benefits for yourself!
