Technological advancements such as automotive repair shop software have allowed shops to improve business processes and customer experience effectively. Having a built-in invoicing software is a big reason this is the case.
1. Eliminate file clutter
2. Reduce manual errors
3. Improve Customer Experiences
- Less waiting time: Automating your operations can help you streamline various processes, which means your customer doesn’t have to wait around for the invoice to generate.
- More accurate records: We’ve all been there—accidentally submitting an amount for “2300” instead of “23,000”. When everything is automated, you don’t need to go back and make sure the information entered was correct.
- Better financial management: Make sure you never overcharge or undercharge your customers by ensuring each invoice reflects the correct amount, adjusting for any outstanding amounts that a customer may have. Managing financials is important for any auto repair shop, so make sure you know the best financial practices for your shop.
4. Generate multiple invoices in minutes
5. Maximize cloud storage
Cloud storage offers an effective solution to these problems. Backing up all your data to the cloud means you never have to worry about losing your information, running out of space, and much more.
How AutoLeap makes invoicing easy
Send estimates and invoices
With AutoLeap, you can choose to send your customer an estimate for approval or the invoice directly. This allows you to make sure your customer is ready for the repair order before you make any final decisions.
When placing the repair order, you can see a menu to the right with two options—estimates and invoices. You can select whatever options suit your needs best. The customer can respond directly from their device to ensure operations keep running smoothly.
Order parts from the dashboard
On the main dashboard from the repair order, you can choose to place orders for any parts you need from the “Parts Ordering” menu.
This can be useful when you need a specific part that’s only available on order or you run short on existing parts. Being able to navigate to the parts ordering screen from the repair order dashboard saves a lot of time and hassle that comes with manually ordering parts.
Get approval on the app itself
When you send customers an estimate for approval, they’ll receive a link that gives them a detailed layout of the repair order. Once they’ve gone through the estimate, they can respond with a yes or no, directly from their device.
When your customer can send an approval without coming into the shop, they can save time, effort, and a potentially long trip. Coupled with digital vehicle inspections (DVI), you can increase transparency at your shop and keep your customers in the loop at every step.
Secure your order with digital signatures
With the introduction of digital inspections, AutoLeap has added more features to make orders more secure across the board. One of the ways we’ve done this is by implementing digital signatures for all our inspections.
This extra layer l of security ensures that every order is well documented and that customers always feel like they’re well informed of their vehicle status.
»Looking to increase your profits and streamline operations? Discover how AutoLeap can help.
Closing thoughts
Invoicing software like AutoLeap can provide great value for auto repair businesses. Not only does it take away the tedious process that comes with pen and paper, but it also lets you keep customers in the loop. This will boost transparency at your shop and improve your business’s reputation.
